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INTRODUCTION
The following document outlines a major change to the Carl Spackler Open and how it plans to build rosters. Future participation will involve understanding our new process.

The Carl Spackler Open reached the pinnacle for both size and success in 2022 after 21 years. The demand to participate in Illinois reached levels higher than 100 golfers. Our success only increases further demand while tee time availability nationwide has been decreasing. The Captain's Club has chosen a new proactive approach that addresses demand and builds rosters with availability for 40, 60, and 92 golfers. This new process was thoroughly discussed with long-term intentions.

THE BASICS
The Captain's Club met and unanimously voted for the Carl Spackler Open to remain a handicapped golf tournament with a large friendship component. It has chosen not to build rosters by first-to-register, first-to-pay, or by attendance seniority. Instead, future rosters will be intentional and built from friends who contribute to improving both a handicapped golf tournament and the Spackler experience. Rosters will be built using familiar contribution until it reaches maximum tee time availability or the registration deadline.

DEPOSITS
The Carl Spackler Open will continue to collect $150 deposits. All funds will always be 100% fully refundable for anyone not accepted as a participant. Deposits for accepted participants are non-refundable and non-transferrable starting 5 months prior to each event. The registration process and website notebook outline the unchanged policy surrounding credit eligibility for the following event.

INSTRUCTIONS FOR ANYONE WHO DESIRES
MAXIMUM CONVENIENCE & SIMPLICITY
Step 1. Register on the website as soon as the registration period begins.
Step 2. Pay the Deposit ($150) prior to or during registration. Consider Paying the Full Event Fee. Funds will be applied to the current or last event attended and automatically carry forward.
Step 3. Monitor our website to ensure your funds get posted to the current or your last event attended.
Full 100% refunds will be returned to registrants not accepted due to roster size. 100% guarantee.

PHASE OVERVIEW
The Carl Spackler Open has repeated the same familiar registration process for 20 years. It consisted of a simple first come first served registration process. Future rosters will be built in three phases from a prioritized Roster Worksheet until it reaches maximum tee time availability or the final registration deadline.

A Roster Worksheet, which is a list of past participants, will be available during the registration process and the order in which we build each event roster. It will also be published in the website notebook during registration.

DEFINITIONS or NEW SPACKLER LINGO
Registrant - A golfer who desires to participate.
Pending Participant - Unpaid Participants on our website.
Official Participant - Paid Participants on our website.
Phase - The period on the calendar when prioritized registrants move to pending and official participants by paying at least the $150 deposit.
Unregister - The removal of an unpaid pending participant as a current registrant and participant.
Roster Worksheet - Unregistered sequence of past participants used to build a roster.

THE THREE-PHASE ROSTER BUILD
Past participants are organized into three phases, which are three consecutive months approximately 3 to 5 months before the event date. The three phases are included in the registration period. A typical June event might use January, February, and March as its three phases.  

Each of the three phases has three administrative actions. (1) Start each month (or phase) by adding a group of registrants as pending participants with or without payment. (2) Process received payments. (3) Unregister unpaid participants at the end of each month (or phase).

Registrants granted a pending roster spot have until the 21st of their designated month to fund their spot making it official. Registrants who paid upon registration are automatically official participants. Unpaid participants at the end of the month (or phase) will be unregistered. See Appendix C.

Pending participants (unpaid deposit) are identified on the participants' webpage.

FINAL ROSTER SPACE
The remaining roster spots are given only to paid registrants using the Roster Worksheet. This is completed in seconds immediately after Phase 3. Further paid registrants will be contacted about the waiting list or receive a 100% refund.

INSTRUCTIONS FOR ANYONE WHO DESIRES
ROSTER ACCEPTANCE PRIOR TO PAYMENT
Step 1. Register on the website as soon as the registration period begins.
Step 2. Review the Roster Worksheet. Determine your phase and designated month.
Step 3. Monitor the Carl Spackler Open participants page for your pending roster spot.
Step 4. Pay the $150 Deposit by the 21st day of your designated phase or month.
Step 5. Monitor our website to ensure funds get posted to the website under 'My Finances' page.

ROSTER CONSIDERATIONS
The Captain’s Club has decided on the following considerations to build rosters.
Yes No
● ○ Build a transparent process.
● ○ Build a roster based on familiar contributions.
● ○ Build a process that puts eligibility in the control of registrants.
● ○ Build a process that works for 40, 72, or 92 golfers.
● ○ Build a process that is simple for registrants.
● ○ Build a process that is simple to manage.
● ○ Build a process that elevates future contribution.
● ○ Empower the Captain’s Club to exempt special circumstances.
● ○ Prioritize eligibility for the previous five tournament winners.
● ○ Prioritize some rookie spots.
● ○ Prioritize eligibility for Tara Boland and Rookie of the Year Award Winner.
● ○ Prioritize recent contributions over both regular and long-term attendance.
● ○ Prioritize consistent event attendance.
● ○ Prioritize Carl Spackler Open scorecards higher than other scorecards.
● ○ Prioritize repeating participants who post a minimum number of scorecards.
○ ● Prioritize eligibility from Tournament Leaderboard.
○ ● Prioritize eligibility for most award winners.
○ ● Prioritize golfers based on handicaps or golf ability.
● ○ Define the understanding of basic golf rules as a contribution.
● ○ Define the timely responses to participant options as a contribution.
● ○ Define timely payment as a contribution.
● ○ Define posting scorecards as a contribution.
● ○ Define event mobile scoring as a contribution.
● ○ Define 'volunteering of time' as a contribution.
● ○ Define updated club yardages as a contribution.
● ○ Define being a highly-desired playing partner or roommate as a contribution.
● ○ Define a larger number of roommate preferences as a contribution.

THE INFORMATION YOU SUPPLIED
The 2022 Carl Spackler Open participant option process collected information from 96 golfers. That effort collected an understanding that future roster builds could use scorecards to build future rosters. It annually collects responses to basic golf rules, club yardage confirmation, receipt of communications, desires to mobile score, and more than one thousand playing partner and roommate preferences.

Contributions to the Carl Spackler Open include endless volunteer exemptions, recent Carl Spackler Open’s played, additional scorecards posted for handicapping, paying early or on time, updated club yardages, mobile scoring help, a basic understanding of golf rules, roommate flexibility, preferred roommates, and preferred playing partners. Additional measurable contributions can be added.

PHASE INCLUSIONS
Phase 1 includes Captain's Club, Volunteers, Special Exemptions, Award Winners, Favorite Playing Partners and Roommates, Past Champions, Highest Contribution Grades, and Highest Attendance Grades.

Phase 2 includes Rookies, Volunteers, Additional Playing Partner and Roommate Favorites, High Contribution Grades, and High Attendance Grades.

Phase 3 includes everyone else who has attended at least one Carl Spackler Open in the past 3 years. The Roster Worksheet will not contain 300 golfer names. Golfers not listed will be added to the Roster Worksheet after registration.